What PadFlow costs

Two things carry a price. The workspace is on a plan, which says what it can do. Each project is at a stage, which says what that project costs.

Nobody is charged by the seat, nobody outside your company is charged at all, and nothing you have finished is charged ever again. What is left is the plan and the projects still running on it.

Monthly is the same rate card with 20% on top, applied to the whole invoice rather than to the base alone. It costs more on purpose. Paying by the month is a financing decision you are making, and flexibility is the thing being bought.

The plan is what the workspace can do. The stage is what a project costs.

This is the part of the model nobody has seen before, so it is worth being plain about. They do not collapse into each other, and the second one is the one that moves.

A project starts in planning. That is pipeline, diligence, entitlement, and the budget the deal is underwritten on. It moves to active when it closes, and the draws begin. Entitle has no active stage at all, which is not a discount. It is a plan that stops at closing.

Promotion never produces a same-week invoice. On an annual term the change trues up at the next quarter. On a monthly term it prorates, and it prorates from the day the loan closed rather than the day somebody got around to recording it.

It is not a ratchet either. A project that loses its financing goes back to planning and is billed at the planning rate again from the day the financing fell away.

What is free, and stays free

Unlimited internal users

On every plan. Seats are not the meter here. A product that charges by the seat is a product where people quietly stop inviting anybody, and a record only half the company can see has stopped being the record.

Everybody outside your company

Lenders, GCs, engineers, accountants and builders are free, on every plan, always. One record is worth nothing if the people who have to read it arrive as a line item.

Archived projects, forever

Billing stops the day you archive. The record stays readable forever, and it still flows into analytics when you ask for it. Your finished deals are the most useful thing you own here, and charging rent on them would be a strange way to say so.

The cheapest use of your included slots

Included slots go to your most expensive projects automatically, every time the meter runs. That is provably the cheapest outcome available to you, so there is nothing here to choose and nothing to optimise.

Questions

What counts as one project?

A phase is a separate project if it has its own budget and its own draw stream. Otherwise it is a group inside one project. Two loans, two schedules of values and two sets of lien waivers are two projects. Phase 2 drawn on the same facility, against the same budget, is a group inside the first.

What happens when a project finishes?

Archive it. Billing stops that day, the record stays readable forever, and it still feeds your benchmarks. Nothing is deleted, nothing is exported to get it back, and the schedule, budget, draws and documents stay exactly where they were.

What if a deal dies in entitlement?

Archive it the same way, and stop paying for it the same day. Analytics can tell a dead deal apart from a finished one, so your cost per lot is not quietly averaged with deals that never got built.

What if a project loses its financing?

It goes back to planning, and it is billed at the planning rate again from the day the financing fell away. The stage is not a ratchet.

Do I need a loan to use this?

No. The ledger stands without one. A project with no loan keeps its budget, its schedule, its actuals and its documents, and the draw module is simply empty until there is something to draw on.

A draw stream is a specific thing rather than a figure of speech. The library sets out what goes into a draw package and how retainage accrues on both sides, which is the clearest test of whether a phase is really its own project.